Clubs

[THIS PAGE IS UNDER REVIEW FOR THE 2022/23 SEASON]

Also see the England Lacrosse Coronavirus Guidance page.

This page outlines the main responsibilities of SEMLA clubs and teams. This page is a brief guide which is hopefully useful but is not meant to replace the need for clubs to be familiar with the Constitution and Bye-Laws.

Registration

All players, referees, officials, and coaches, both senior and junior, must be registered with England Lacrosse. This should be done before even the first training session for them to be properly insured, and needs to be renewed each new lacrosse season on or after August 31st. Teams may not field unregistered players.

All persons who registered the previous year will receive an email inviting them to register for the new season. For all new registrations and for individuals who have not received a renewal email please go directly to the England Lacrosse membership system.

You can find more details at their membership page.

Transfers

Inter Club transfers are allowed under the SEMLA byelaws before the day of the first league game simply by changing your Club Affiliation on the England Lacrosse membership system.

Transfers after the date of the first league game of the season must follow the prescribed process using the Player Transfer Form.

Any player transferring Clubs must ensure that he has paid all outstanding debts to his former club. If he has not, then the former club can apply for an immediate prohibition on his playing for the new club. If such a player were to play for his new club before the situation was resolved, he would risk the new club being penalised which may include the loss of league points.

Club Contacts and Details

Please make sure that your Club's details on the SEMLA Website are correct, including officials' contact details, location of your ground, and directions if needed. Your club's page can be found on the clubs list. Please send any amendments to the Webmaster at webmaster@southlacrosse.org.uk.

Please include the following contacts (if you have them):

  • All Captains and Vice-Captains. Please make sure that you send email addresses and mobile numbers as they may need to be contactable on match days (and could one day save you a long journey to a game that's been called off)
  • A Chairman or other main contact
  • A general contact, usually the Secretary
  • Junior Coordinator or Manager

Note that we do not need your other internal roles, such as Coach or Treasurer (though these may need to be notified elsewhere, see below).

If your club has moved ground please provide:

  • The pitch type - grass, 3G, Astro, or Sand-based Astro
  • Directions if the route is complicated or confusing, for example if the postcode would take you to the wrong location
  • Basic directions via public transport if those would be useful to the oposition, e.g. which is the best station to use, if the nearest station has no linking buses or taxi rank, or if there is a back way in to the ground which would save 5 minutes walking
  • Anything else about the ground you'd like to know if you were the opposition, e.g. if the changing rooms or pitch are awkward to find

The change of address should also be notified to England Lacrosse at info@englandlacrosse.co.uk.

Changes to any officials should also be notified to the SEMLA Secretary at semla.secretary@southlacrosse.org.uk.

Changes of Treasurer should be notified to the England Lacrosse at info@englandlacrosse.co.uk and SEMLA Treasurer at semla.treasurer@southlacrosse.org.uk.

Match Start Times

By default matches start at 2pm. If your home fixtures need to start at another time please notify both the SEMLA Fixtures Secretary at semla.fixtures@southlacrosse.org.uk, and your opposition. See Bye-law A5 for more details.

Reporting Results

Both home and away teams should inform the SEMLA Fixtures Secretary of their results as soon as possible after the game so that their results can be included in that week's update of the tables.

You should send an email to semla.results@southlacrosse.org.uk with the score, e.g. "home-team-name 10 - away-team-name 12", and the home team should also provide the names of all referees and CBOs.

Alternatively you can send a WhatsApp message to the SEMLA results line on 07498 579759.

Postponed/Cancelled Games

If you are unable to fulfil your fixtures please give as much notice as possible to your opponents. Remember, conceding a game within 24 hours of face-off is a one point deduction.

Advice from the Fixtures Secretary (who can be contacted at semla.fixtures@southlacrosse.org.uk) is that:

If the first fixture between 2 teams is postponed due to bad weather or unplayable pitches, then the reverse fixture later in the season will be played for double points, unless either team objects to this. Where clubs do not want to play the reverse for double points then the responsibility for rearranging matches lies solely with the clubs involved. Only if no agreement can be reached and 4 weeks has lapsed then the affected clubs may refer the rearrangement to the Fixtures Secretary, who will have absolute authority to decide the date of the rearranged match.

Teams wishing to play separate fixtures must advise their opponents and the Fixtures Secretary in plenty of time before they are next due to play.

Where the first fixture is played but the reverse fixture is postponed due to the weather then this game will not count unless it is rearranged and played.

Where Flags/Plate matches are postponed because of the weather the teams involved need to arrange a date prior to the date of the next round. Flags/Plate matches do not take priority over League matches, and any unplayed games will count as void.

If any club is unable to make any fixtures for other reasons then they have 3 options:

  1. Concede the match
  2. Agree with the opponent to rearrange the fixture
  3. Agree to play the reverse for double points

Before you concede a match please note that Bye-law A 7 (e) states: "In circumstances where a club is unable to field more than eight players, not more than two SEMLA registered members of another club may play, provided that the agreement of the opposing captain has been obtained prior to the match. Such permission must be obtained in written form and either signed by the opposing captain or, in the case of email from the captain’s email account."

All changes must be agreed by both teams prior to the match.

Appeals over disputed results and ineligible players will be dealt with by the Disciplinary and Complaints committee.

Club Referees

It is a condition of every Club's membership of SEMLA to have one official qualified to Level 1 for every team entered in the League plus one extra within the Club, the expectation is that one of them at least will referee the game. See SEMLA Bye Law B4 for more details on refereeing requirements.

Level 1 Refereeing courses can be taken on-line. There is no physical assessment required for level 1 officiating, and all learners will also receive an officiating pack complete with a guide book, official’s shirt, whistle and more.

Before officiating Club Referees must pass an Annual Rules Test which can be accessed via the England Lacrosse membership system. Select your profile, then on desktop click 'Access Learning Platform', or on mobile click 'Profile' and then select 'Access Learning Platform'.

New referees may also benefit from the New Referee's Guide.

Clubs are responsible for notifying the Referees Secretary at semla.referees@southlacrosse.org.uk of the names of qualified referees and the standard which they have attained no later than the 31st October of each season.

It is recommended that club referees are familiar with the Men's Field Lacrosse Officiating Manual, which covers such crucial factors as the philosophy of refereeing, referee positioning, team-work and field mechanics. It is available from the World Lacrosse officiating resources page.

Referees

As specified in Bye-Law A2c, every competitive game shall be officiated by at least two qualified referees. All home teams are responsible for supplying a minimum of two referees. If two referees are NOT supplied, the game will not go ahead. Note: This bye-law will be implemented over a phased period for each SEMLA league/division and must be completed by all teams for the start of the 2023/24 season.

There are a limited number of neutral Panel Referees available each week. You can see where they are assigned for the next few upcoming weeks on the Refereeing Assignments page.

If you have an especially important game, and would like to have a Panel Referee, then please contact the Referees Secretary at semla.referees@southlacrosse.org.uk, however it may not always be possible to accommodate you.

Please remember that the Home team is responsible for providing a home referee regardless of whether there is a Panel Referee present.

As per Bye-Law B3, referees are paid match expenses of £30 each, per referee, per game. Only qualified referees who have passed the relevant exams and are registered with England Lacrosse are to be paid expenses. It will be the responsibility of the Home Team Captain to approach the referees before the start of the game and to give them the match expenses, in cash. Home teams are responsible to fund the cost of the referees.

Payments to non-qualfied/registered referees are entirely a Club matter.

First Aid Kit

It is an England Lacrosse rule to ensure that a first aid kit is available for all home games. This can be in the Clubhouse or on the side of the field but must be available if needed.

Concussion Information

Clubs should be familiar with England Lacrosse's guidance on concussion in lacrosse, which can be found on the England Lacrosse policies page.

Respect Code of Conduct

Clubs should me familiar with England Lacrosse's Respect Code for all participants in lacrosse to follow to provide a safe, enjoyable competitive environment. It can be found on the England Lacrosse policies page.

Safeguarding

Guidance from England Lacrosse:

The best practice guidance is that all individuals who deal in close proximity with children and vulnerable adults (including club volunteers, coaches and officials) have a volunteer DBS check.

To not have this in place leaves the clubs open to potential safeguarding issues, it is therefore prudent for clubs to be in the best positions possible.

It is also best practice for DBS holders to attend a safeguarding workshop within the last three years.

Playing Ages & Gender

England Lacrosse national rules for men's lacrosse state that the minimum age for senior participation is 16 years. This applies to all competitive lacrosse, whether as part of a SEMLA competition or club organised tournament such as Bluesfest, Bath 8s, etc.

Youth lacrosse participation has a maximum age of 15 years. Club-based youth programmes will determine age-based competitions applicable to their membership, e.g. U10, U12, U14 and/or U16.

England Lacrosse national bye-laws do not designate gender to specific competitions. All SEMLA competitions are open to players of any gender or who identify as any gender or as non-binary, subject to the age constraints above.

The captain or committee member of a visiting team fielding female players or those who identify as female, must notify the opposition home captain leading up to a game of such. This allows the home team to ensure separate changing facilities are available for such players. If only a single changing room is available, arrangements must be made so that such players have private access to changing rooms, e.g. before or after other players have changed and vacated the room.

Match Balls

The Home team is responsible for providing the match balls.